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Secretary E – Newcomer Health Clinic

Nova Scotia Health Authority

This is a Full-time position in Toronto, ON posted April 28, 2021.

Req ID: 110127 Location: Central Zone, Halifax Infirmary Robie Street Entrance
– QEII Company: NSHA Department: PHC CZ HPC FP NHC Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Union Status: Admin Professionals NSGEU Posting Closing Date: 26-Apr-21 Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia.

We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians.

We operate hospitals, health centres and community-based programs across the province.

Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need.

This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Responsibilities The incumbent provides office secretarial and administrative support to the Newcomer Health Clinic (NHC) member(s) in the Primary Health Care Department within the Nova Scotia Health Authority.

Central Zone.

The incumbent functions as primary point of contact for the NHC, handling patient bookings and recalls, organizing translation services, and other office related duties.

The incumbent may also provide additional support to individuals, organization-wide committees/task forces/foundations/auxiliaries/community groups as assigned.

On an as needed basis, the incumbent may also provide general administrative coverage in the absence of other secretaries reporting within the portfolio.

He or she will handle day to day operations of clinic functioning including, but not limited to supervision of clerical staff, training, mentoring, recruitment, selection and assistance with hiring, as well as statistical data collection, maintenance of records, processing requisitions, payment of invoices through coordination with HSM for cost-effective use of resources.

The incumbent must work with minimal supervision and self-directed resolution of issues that arise and/or delegation to appropriate individual.

He or she demonstrates a high degree of organization, ability to multi-task within a very busy environment including changing priorities and short deadlines.

.The incumbent must display exceptional skills in tact, judgement, flexibility, discretion and leadership while dealing with confidential and complex issues.

Qualifications
• Grade 12 plus graduate of a recognized office administration, business or secretarial program required
• Minimum 2 years’ related clerical experience required
• Medical terminology required
• Skilled use of Dictaphone
• Excellent community skills, including proficiency in advanced word processing functions, spreadsheets and data bases
• Excellent communication, interpersonal, prioritizing and organizational skills
• Previous experience creating and maintaining complex schedules considered an asset
• Capable of applying principles of the Refugee Health Clinic and assuring patient care is appropriately scheduled and planned
• Recent experience in office management is an asset
• Minimum typing speed of 60 wpm
• Demonstrated proficiency in common office productivity software (ie.

Microsoft office) and in the management of computer files
• Able to function independently and problem solve with minimal direct supervision
• Ability to learn and work quickly; adaptable to change
• Valid Nova Scotia Driver’s License and access to a reliable vehicle
• Competencies in other languages an asset, French preferred Skills testing will be performed.

Only applicants achieving a mark of 70% will advance to the interview process.

PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application.

Candidates will not be considered for an interview if applications are incomplete or are missing information.

Hours of Work Permanent, Full-time position; 70 hours bi-weekly Salary Information $21.7301
– $24.3127 hourly Thank you for your interest in this position.

Only those applicants selected for an interview will be contacted.

Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment.

Additional documentation such as banking & proof of identity will be included in your offer letter.

Criminal Record Check Proof of education & training certifications Proof of any additional required qualification Valid registration with the relevant licensing body Submission of immunization record along with health assessment documentation Proof of SIN number Hiring Process will depend on the timeliness of delivering the above.

This is a Admin Professionals bargaining unit
– NSGEU position.

Preference is given to bargaining unit employees for unionized positions.

Nova Scotia Health Authority is proud to provide a smoke free and scent free environment.

Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve.

Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants.

Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.